Service 04
Tender administration
A clear, fair and well-run tender gives you real price competition and a builder you can trust — with a recommendation backed by reasons, not just the lowest number.
What’s included
A tender run properly, start to finish.
Tender documents
Conditions of tendering, pricing schedules and returnable forms that make bids comparable.
Invitation
Issue the tender to the shortlisted builders and manage the tender period.
Clarifications & addenda
Answer questions consistently and issue formal addenda to every tenderer.
Site briefing
Coordinate a site inspection so builders understand access, conditions and constraints.
Evaluation
Compare price, program, qualifications and exclusions on a normalised basis.
Tender interviews
Meet preferred tenderers to test their understanding, team and approach.
Post-tender negotiation
Close out qualifications and clarifications before you commit.
Recommendation
A written tender report with a clear, reasoned recommendation.
How it works
Prepare, issue, evaluate, recommend.
- 01
Prepare
Assemble the tender package and check the documents are complete enough to price.
- 02
Issue
Run the tender period — questions, addenda and site briefing — on equal terms.
- 03
Evaluate
Normalise the bids, interview preferred builders and resolve qualifications.
- 04
Recommend
Report the outcome with a clear recommendation, then notify all tenderers.
What you receive
A decision you can defend.
A full, transparent record of the tender — useful for your lender, your partners, and for you if questions come up later.
- Tender documents package
- Clarifications and addenda register
- Tender comparison schedule
- Tender recommendation report
- Letter of acceptance and tenderer notifications
Questions
Common questions.
Why not just take the lowest price?
The lowest number often comes with qualifications, exclusions or low allowances that cost more later. Evaluation brings every bid to the same basis so you see the true cost.
How long does a tender take?
It depends on size and complexity — builders need enough time to price properly. Expect several weeks from issue to recommendation.
Can you tender documents I already have?
Yes. A quick review comes first, to make sure they’re complete enough for builders to price with confidence.
Talk through your project.
A short conversation is the best place to start — no obligation.